1.1 Financial Management

Accounts Payable

Manages the accounts payable...

1.1 Financial Management

Accounts Payable

Manages the accounts payable process, including amounts outstanding and payments due alert. Applies settlement discount. Facilitates commission payment for external agents. Caters for Foreign Exchanges contracts.

Accounts Receivable

Manages debtors, including statements and debtor ageing, settlement discount and automatic interest calculation on overdue accounts. Manages debtor balances and allows for credit management.

Budgeting

Allows for multiple concurrent ledger and sales budgets. Simple creation using adjusted historical figures. Sales budgets on various levels, including customer, item class, item groups, individual items and/or sales person. Compare approved and latest budgets with actual.

Cashbook

Process payments and receipts made. Transfers between cashbooks. Performs bank reconciliations. Allows for cancelled and not honoured transactions. Applies settlements from bank transaction entry.

Fixed Assets

Manages fixed asset classes and fixed assets. Allocate assets between various business units. Maintain book and tax values. Scheduled and ad-hoc depreciation entries. Asset tracking and reporting.

Financial Reporting (ledger based)

Design and use any number of general ledger based reports. View financial reports in real time. Compare financial reports on monthly basis.

Financial Ratios

Analyse financial ratios in real time.

General Ledger

Set up general ledger per business unit. Manage transaction application per ledger account.

Ledger Tax Report

Manage tax (VAT) from the system. Monthly or bi-monthly basis supported. Retain workings within the system indefinitely. Automated payment via cashbook.

Manual Journals and Standard Journals

Use manual journals for ledger posting where the source process is not managed within Forward ERP. Standard Journals provide for manual journals that are performed periodically. Use the manual journals also for provisions and accruals that are automatically reversed.

Credit Management

Control credit limits per organisation or organisation grouping. Apply credit limits on order entry and/or invoicing.

Multi-Currency

  

Deal with customers and suppliers in their own currency. Manage foreign currency cashbooks.

Business Units

Create and maintain unlimited number of business units (can be profit centres and/or cost centres). Maintain and easily modify the organisation structure. Perform financial reporting on business unit level and perform consolidations. Ledger and system settings maintained on the business unit level.

Availability

The system remains available at all times, and month-end or year-end processes do not require it to be unavailable at these times.

1.2 Manufacturing

Manufacturing Orders

Create and maintain manu...

1.2 Manufacturing

Manufacturing Orders

Create and maintain manufacturing orders. May contain multiple lines. Manufacturing order lines is for work centre or specified routing consisting of potentially many operations in different work centres. Manage material requirements per manufacturing order line. Costing per manufacturing order line.

Manufacture at planned cost, and optionally revalue manufactured cost upon closing of manufacture order.

Work in Progress

Manage work in progress on item/order line detail level as well as on ledger level. 

Manufacturing Operations

Use manufacturing operations as per specified routing, and can be customised per manufacturing order line. Maintain planned time and cost, and collate actual time and cost either by batch capture or by real time capture from shop floor. Has ability to calculate operation times and cost per serial number.

1.3 Project Management

Project Work Breakdown Structure

Define proje...

1.3 Project Management

Project Work Breakdown Structure

Define project, including milestones (can also be payment milestone) and other tasks. Define teams and roles for project.

Timesheets

Book time against billable and non-billable projects, or fixed price contracts. Approval and analysis of timesheets. Recover labour and overhead cost using individual or expense class rates.

Budgets

Maintain turnover and cost (material and labour) budgets for projects, either consolidated or per financial period. Compare budgets to actuals. Rolling up of budgets and actual.

Repetitive Billing

Use project management to control repetitive billing using different billing frequencies and escalation policies.

Time and material billing

Convert timesheets and other expenses automatically to accounts receivable invoices using a user defined billing rate matrix.

Fixed price contracts and projects

Manage fixed price contracts and project.

1.4 Supply Chain

MRP

Use the MRP engine to calculate potential...

1.4 Supply Chain

MRP

Use the MRP engine to calculate potential stock shortages, and to suggest replenishment orders (purchase and manufacturing orders). Perform MRP runs globally, per business unit or per item.

Stock Reorder Interface

Use the simplified stock reorder interface if the environment is not yet ready for MRP, or if the integrity of planning data is being verified. Automatically create purchase and manufacturing orders based on supply and demand parameters.

Landed Cost Tracking

Perform landed cost tracking using cost elements as defined by the user. Include cost elements from various suppliers.

1.5 Order Processing

Sales Orders and Quotations

Capture and manag...

1.5 Order Processing

Sales Orders and Quotations

Capture and manage sales orders and quotations. Use stock sales order lines, non stock sales order lines and manufacturing sales order lines. Include transport and delivery charges. Use link sales order lines for dependant supply. Put sales orders automatically on hold should credit limit be exceeded. Link sales order line to project and/or predefined equipment.

Purchase Orders and Request for Quotation

Use purchase orders and request for quotation to procure stock and non stock goods. Manage subcontract processes, integrated with work in progress and inventory management, as well as repair purchase orders.

Job Card

Use job card for the repair, enhancement or manufacture of items, including serialised items. Manage loan units to a customer or replacement of existing units. Include material and labour/overhead cost in job card. Use the cost estimate functionality to determine price based on planning and specified margins. Track planned versus actual cost on a job card.

Bulk Sales Order Activate

Use the bulk sales order activate functionality to activate quotations and orders on hold in bulk.

Credit Management

  

Apply credit limit checking on individual organisation or on organisation group level on order entry.

1.6 Setup and Administration

Financial Calendar

Define financial calendar ...

1.6 Setup and Administration

Financial Calendar

Define financial calendar as per company policy. Open and close financial calendar per transaction type, retaining complete history.

Permissions

Define permissions per individual user or for permission templates, which may be linked to users in turn. Retain complete history on permission changes. Choose to apply additional permissions to cashbook transactions (cashbook that a user may transact on, as well as transactional and daily limits), stock transactions per warehouse and reporting views.

1.7 Integration

MS Office Suite

Utilise the native integratio...

1.7 Integration

MS Office Suite

Utilise the native integration in MS Office components.

Data Migration and Consolidation

Use the migration functionality for controlled migration of take-on data as well as periodic take-on of data generated externally. Use the consolidation to create export files, and to synchronise different Forward ERP databases.

1.8 Inventory Management

Batch and Serial Numbers

Use the batch and se...

1.8 Inventory Management

Batch and Serial Numbers

Use the batch and serial number control in stock transactions, work in progress and inventory figures.

Item Structure

Maintain item structures and bills of material. Keep history of various versions of an item structure. Include manufacturing operations and its cost in item structures.

Item Structure Costing

Perform simulations on item structure costing, including different scenarios for imported materials. Compare item structure costing of various items on consolidated and detail level, exposing cost and quantity differences.

External Tracking

Track location and history of serial and batch numbers at client or supplier sites. Maintain serial number structure of stock external to Forward ERP.

Bin Locations

Use predefined or dynamic bin locations. Enforce item bin location definitions if required. Linked items to warehouses. Optionally manage bin capacities or bin capacity per item.

Stock Transactions

Use stock transactions such as Stock Transfer, Stock Issue, Issue to Order etc. to manage inventory. Use integrated barcode scanning and/or radio frequency scanning device system to capture stock transactions in real time. Use stock precedence policies such as FIFO, LIFO or bin alphabetical.

Stock Count

Use the stock count system for period, perpetual or cycle counts. Retain full history of stock count detail indefinitely. Use mobile scanning devices for real time counting. Optionally use a second count, and always have ability to amend counted quantities until count is approved.

Customer or Supplier Owned Stock

Manage stock owned by customers and suppliers, and use such stock in other stock transactions.

1.9 Warehousing and Distribution

Dispatch Management

Cater for dispatch wareho...

1.9 Warehousing and Distribution

Dispatch Management

Cater for dispatch warehouse, utilising integrated picking slips for picking to dispatch. Cater for pick waves based on various criteria. Can enforce dispatch verification before delivery note is released. Picking and dispatch can be performed using mobile scanning devices for real time verification and transacting. 

Delivery Tracking

The delivery life cycle can be controlled using the user defined delivery workflow, with specific data requirements per status within the workflow. Capture the number of boxes and weight per box, the delivery agent and documentation particulars. Record image of proof of delivery, which is linked to source data on Forward ERP for simple and easy location and sending upon request.

Warehouse Transfer Requisition

Use the warehouse transfer requisition to control transfers between different premises, keeping complete detail of the transfer. Optionally add transfer cost to inventory transferred between warehouses.

1.10 Reporting and Views

Report Screen

Use the report screen formatted...

1.10 Reporting and Views

Report Screen

Use the report screen formatted reports, containing both standard reports and custom reports as required by the client.

Data Grid

Use reports presented in dynamic and flexible spreadsheet like interface to allow for further manipulation and sophisticated analysis. These reports can be printed or exported for further analysis.